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Personal Assistant / Office Manager

Type: Permanent
Location: London City, London
Pay Details: £30,000 - £35,000 per annum
Sector: Business Support
Experience Level: Legal PA
Reference: ZenaAlex/024229

My client, a start-up company based in London, are seeking a Personal Assistant / Office Manager to join their team. This is a multifaceted position that will involve diary management, project work and marketing.

Key Responsibilities include:

  • Carry out research, preparation of documents, reports, briefing papers, production of statistics and financial information
  • Pro-active management of complex diaries / schedules, prioritising appointments, finding resolutions if conflict arise
  • Communicate and act on or behalf of the Chief Executive to key stakeholders
  • Take charge of the CEO’s email inbox, business social media accounts and telephone as and when required
  • Manage a dynamic workload, with the ability to work to tight deadlines.
  • Minute taking and share action points after meetings (chasing progress if and when necessary)
  • Undertake a positive and pro-active 'gate-keeper’ role whilst being approachable, diplomatic, sensitive and professional whilst retaining the need for confidentiality
  • Manage travel logistics for the founders
  • Be the first point of contact and expert in the office for all queries from the team related to the day to day running of the office
  • Ensure that the purchase and control of office supplies and equipment, meets the current and future needs of the organisation
  • Devise and maintain the fixed asset register
  • Ensure security measures of premises and personnel are adhered to 
  • Ensure adherence to health and safety and fire procedures throughout the office and relevant training and updates are undertaken as required
  • Oversee processes for the maintenance, repair and cleaning of the office and equipment
  • Manage the tasks and time of the office assistant

Person Specification

The Candidate

  •  Positive, confidential, proactive person who is organised, approachable, and flexible
  • Excellent organisational, prioritisation and time management ability 
  • Impeccable general administration skills
  • A desire to provide a great customer service and support
  • Enjoy and thrive in working in teams
  • Be able to pre-empt issues and address challenges as they arise
  • Be able to implement process improvements and efficiencies which free up time for the CEO
  • Have a proven track record as a successful Personal Assistant
  • Have excellent MS Office skills

 

At LAW Absolute we endeavour to respond to all applications within 48 hours. However due to the volume of applications we receive we may not be able to respond to every candidate individually.

 

If you have not heard from us within a 48 hour timeframe your application has not been successful and your details have not been retained. LAW Absolute acts as an employment business for temporary recruitment and as an employment agency for fixed term contract and permanent recruitment.

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  • Zena Alex
  • Consultant
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Zena graduated from University with an LLB Law degree and went on to complete an…

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